There's more than one way to acquire a new multifunction printer for your office, and each method has its pros and cons. For one business, a cash purchase may seem to be better than monthly lease payments. Your choice will depend upon your budget, your current requirements, and the offerings provided by your vendor.
While your definition of "essential technology" may differ widely from that of your colleague down the street, there are a few technologies no firm should do without.
Don't Do Without These Three
Even if you're known for shying away from new technology, there are some basics you shouldn't be without. For most law practices, the following three technologies fall squarely into that category.
If you're still on the fence about the paperless office and Electronic Document Management, the CIO of Wisconsin's Public Utility Commission can testify to its success. His full report, Creating a Paperless Public Utility Commission: The Wisconsin Experience is well worth reading.
The office printer may be a convenient source for your next good joke, but there's nothing funny about a cantankerous printer when deadlines loom. If your office printers are the source of more bad days than good, perhaps it's time to start your search for a replacement.
It's not uncommon these days to encounter a marketing plan that has one glaring flaw in it: no strategy for print marketing. Because of the prevalence of digital media, many businesses simply ignore print marketing opportunities or wing it when the time to advertise in print comes. Neither option counts as a strategy, and both can be costly and ineffective. Too many businesses rely on last-minute, expensive print campaigns rather than using in-house printing options to reach potential clients and customers.
Envision this, if you dare: paper stacked and piled everywhere, haphazardly cascading over desks, filing cabinets, and boxes, all sense of organization gone. Imagine nearly 40,000 files in disorganized chaos—so much paper that its sheer bulk threatens the safety of workers in an office where the floors have begun to bow under the weight of paperwork.
Document Management is well known for the successful delivery of some sizeable advantages, including improved organizational efficiency, more office space, and cost reductions as high as thirty percent. These three benefits alone are well worth further investigation.
But That's Not All
Another advantage many businesses have discovered is Document Management's ability improve environmental sustainability.