IT and Document Management are often discussed as two completely separate things. This might be partly because, in the world of managed services, Document management and Managed IT are treated separately. However, it's a mistake to think that document management has nothing to do with IT. In fact, document management complements a robust IT department in many ways.
One thing security can never have too much of? Attention.
Checking in on the security of all the aspects of your office is good practice, and should be done at regular intervals. There are different steps and considerations for every area. This guide will help you assess the security of your multifunction printers (MFPs).
You've made a commitment to transition from paper-based processes and documents to digital document management. Scanning is an essential part of the strategy, so you'll need the right equipment and a well thought-out plan going forward.
Where to Begin
If you've been in business for more than just a few years, you're probably in possession of years of archived files. You may have even reached a critical point when you were forced to store old files in an offsite facility.
It's no secret that healthcare costs are rising, and new burdens placed upon industry leaders to meet compliance mandates aren't helping matters. Not surprisingly, administrative costs comprise more than a quarter of the industry's operating expenses.
How much time do you and your staff spend each day searching for paper files? If you're average, it's about an hour and a half per person. If you store your documents on a computer hard drive without a document management system in place, the search is still pretty long, at almost 40 minutes per document. Either way, that's way too long.
It's amazing what a new mfp can do for your company's workflows, and if you've been getting by with the bare minimum, it's time to consider an equipment upgrade. Here's what you've probably been dealing with—and what you'll gain!
Keeping out-of-date equipment around because it's still working isn't such a good idea. From the high cost of downtime and workflow bottlenecks to data security issues, it's not worth the risk.