Multifunction printers, or MFPs, are one of the most important parts of your workplace--so it's important that you treat them as such. That means maintenance, updates, and, of course, all the best security protocols. Here are a few tips to help you take care of your MFPs so they can keep taking care of you!
At first glance, there's nothing simple about security. It has countless moving parts, has to be treated with constant vigilance, and seems like it needs to be applied differently to each type of device--but the good news is that when it comes to printer security, it's easy to make sure you're doing all the right things. All you've got to do is focus on taking it one step at a time, and before you know it, you'll have powerful, efficient security protocols in place that will keep your MFPs doing their job safely.
Let's get started!
Step 1: Identify "weak link" printers.
If any printer or MFP in your fleet doesn't offer basic security features, then it needs to be taken offline immediately. Although this will impact how you can use the printer, it's better to delegate online tasks to other machines than to risk your data on a connection that isn't secure.
Step 2: Be smart about passwords.
The next step is to learn all the best tips and tricks for strong passwords. For example, avoid obvious things like the name of your company, remember to include numbers and special characters, and change the passwords regularly.
Step 3: Protect your data.
Data encryption can be like a "safety net," acting like a second level of security just in case you do get hacked. It's also important to establish protocols for erasing data from MFP hard drives and controlling who can access sensitive information.
Securing your MFPs doesn't have to be complicated--and we can help things go smoothly. Contact us today!